Doing paperwork in the morning

Discussion in 'Chit Chat & Introductions' started by adamangler, Aug 30, 2016.

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  1. adamangler

    adamangler Wakefield Window Warrior
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    2 things that i have learnt annoy me about window cleaning

    1. Before this job i was used to getting up about 6:30-7:00 and going to work shorly after, nowadays i still rise about 7 as im just used to it but i dont leave the house to start domestic whilst about 8:45 (aim to get to the first one at 9am)

    Does anyone start much earlier than 9 btw and how do you get on? ive always felt a bit intrusive before then and quite often wake people up at that time.

    2. Paperwork/ texting cuties, chasing payments, printing stuff off, sorting van out, facebook, website etc etc.
    Lost count of the hours i spend on an evening fecking about. I know its hard being self employed but its getting annoying messing about with work related stuff all evening.

    So, i had the clever idea of doing all the sorting out on a morning. And it works much better! been doing it for a week or so now and it feels like ive got some time back.

    I get a good hour or more on a morning to sort everything out, i created a list of daily tasks so i just tick it off. Mark yesterdays jobs as done along with payments, check whos paid, remind non payers, check email, text everyone for gates, basically keep on top of everything.


    The only thing i do now after i come home from work is put the van tank on fill and put battery on charge if needed, not one thought of work till the next day.


    How do you guys go about all the extra bits and pieces we have to do? do you find it a chore? or do you like the constant work.

    Im trying to treat this job like a 9-5, or a 7-3 in my case, be more organised and effective with time.
     
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  2. daveyboy

    daveyboy Legend
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    I sort my water in the morning but do my admin in the evening
    Takes 10 minutes per evening and then send a group text to the odd few that need it
    15 minutes and i am done
    I never go to bed before about 1am anyway so no issue
     
  3. 1393jason

    1393jason Active Member
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    If you do not enjoy the admin side of things you could always sub it out. It will take time to get the right individual, but it is 100% worth it and in time you will wonder how you managed without them.
     
  4. Chris33

    Chris33 Well-Known Member
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    At night when finish I fill van with two water tubs for next day (trad),then put fresh scrims on the dash.

    Get in,add money due from that day to money due sheet on laptop,write out next days work; and on the other side of that sheet I write a list of people (trying to keep it geographical) I will chap for cash once work is done.

    Any new houses picked up on the run are added to laptop worksheet at night too,same time I'm checking PayPal/bacs and updating that money due sheet
     
  5. Damo

    Damo Guru
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    This is why I use cleaner planner.

    Come home from work.

    Upload work sheet from today.

    Download tomorrow's sheet.

    Send texts to go out at 7pm. Regardless what time it is.

    Mark off online payments.

    Fill van (15mins)

    Start up static system (auto shut off)

    Emails and texts are dealt with during the day. Phones goes to voice mail after 5.30pm.

    I spend around an hour making my work sheets on a Sunday night. Works very well indeed.

    Invoices. Texts. Debts. Go cardless. All handled via cleaner planner.
     

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  6. Adams0211

    Adams0211 Guru
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    If I started paperwork in the morning I'd never leave the house. I get up at 7am and am starting my first house at 8am.

    I've got to know who I can go to early and who to leave til later in the morning. Tomorrow morning, for example, will be starting at 7am as I know the woman leaves for work at 6am.

    As far as the admin goes, I'm having a bit of a nightmare at the moment. Since my dad had his accident I've been going to the hospital/rehab centre straight from work, spending the afternoon there and then sorting the dinner and kids out when I get home. All my admin is being done whenever I get a spare five minutes and I've been getting a bit bogged down by it all. I need to find a few hours with no distractions so I can sit down and get my **** together.
     
  7. RapidRyan

    RapidRyan Newcomer
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    I'm intrigued by the idea of going over to cleaner planner, but I have some questions. What about if you have jobs in same location but they are cleaned at different frequencies 4 8 & 12 weekly for example? Does it work out which ones to leave off the work sheet each month?


    Sent using the Window Cleaning Forums app
     
  8. Damo

    Damo Guru
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    Well yeah because they ain't due lol.

    You basically make your own work sheet for the day. Mark off the work as done. Missed. Who paid. During the day. Sync. Upload work sheet job done.
     
  9. RapidRyan

    RapidRyan Newcomer
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    Haha ok I must not totally understand how it works. I think I'm a little the wiser now though. Cheers


    Sent using the Window Cleaning Forums app
     
  10. Gav

    Gav Grand Master
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    Wish I had cleaner planner when I was cleaning it sounds like a dream!
     
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