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SPCleaning

Round management - (pen and paper style)



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SPCleaning

I know that many of you, almost all of you in fact will be Ambassadors for the various round software packages that are currently available. So for those of you with long memories or the stubborn who refuse to embrace these new fangled automated ideas. Did you come up with a fantastic, never to be beaten method of organising your work?

 

I have found Index cards to be good, but they aren't compatible with small children if you choose to leave them on the kitchen table to answer the door. You return to home made crumple snow.

 

It's a new year, a fresh start and I need a great new system so I can hit the ground running as they say.

 

And a happy and profitable new year to you all.

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rshandyman

I do not have many regulars, most of the work at the moment is painting so diary works for me for now.

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Dave B

Excel spreadsheet with name tel number frequency and price

Once cleaned change date column to date of next clean and put x in box if they have paid

Organise spreadsheet by date column low to high and it will give you a sheet in order of what's next and print it weekly for your weeks work

Works for me and not much time used for admin

Example below with a few random custys

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Guest boarcity

why why o why do you want to keep to a paper/card system?

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Diwrnach

Been using a diary with another book with a full list of each customers details, but now the round is growing I am going to be using Aworka, when I can be arsed to input all the customers on it :P

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Diwrnach
I always keep a hard copy of quotes etc just in case technology everyone relies on goes tits up.

I'll always keep a book with all customers details etc on it, and quotes are given off a book that gives a copy underneath as well.

 

But everything else I will do on Aworka, its cloud based as well as on your PC, so the chances of everything breaking at the same time is pretty slim :)

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Dave B

I have hardcopy of custy details in a book and usb copy of spreadsheet and i email it to my phone weekly up to date soni have 2 copies

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SPCleaning
why why o why do you want to keep to a paper/card system?

 

Mr Boar Sir, In my last job I was controlled by computers, spent too much of my time sat staring at the screen, so I have tried to avoid getting a software package.

 

In truth, I think it will have to happen. I may look at doing the excel spreadsheet thing. If I do I would like to get a little computer that I could use without connecting to the internet. Net Book? Note Book? not sure of the difference but I am thinking I could take it with me in the van maybe?

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Guest boarcity
Mr Boar Sir, In my last job I was controlled by computers, spent too much of my time sat staring at the screen, so I have tried to avoid getting a software package.

 

In truth, I think it will have to happen. I may look at doing the excel spreadsheet thing. If I do I would like to get a little computer that I could use without connecting to the internet. Net Book? Note Book? not sure of the difference but I am thinking I could take it with me in the van maybe?

i started off with a paper diary , then made a flip over card system. i couldnt get it to work right once the workload ramped up. i now use George system and havnt regretted it ,

 

a while back i found my flip over card system when clearing out my bedroom,it was laughable ,designed by a numpty!

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Smurf

I remember nasa spending millions on a device that would work in zero gravity. Then some bright spark said why not just use a pencil. Doh! :D

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TolishAPurd

I use index cards myself. It works for me but if I had a huge round then maybe I'd go a bit more hi high tech.

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Duncs

this is my main problem records, mainly just taking notes in large diary, recording areas and new jobs and prices.must must get new system up and running for new year taking note of who has not paid is problem also

this is mainly down to the round getting bigger

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Diwrnach
this is my main problem records, mainly just taking notes in large diary, recording areas and new jobs and prices.must must get new system up and running for new year taking note of who has not paid is problem also

this is mainly down to the round getting bigger

That's one of the reasons I will be upgrading to Aworka soon, to track payments more than anything else.

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Duncs
That's one of the reasons I will be upgrading to Aworka soon, to track payments more than anything else.

sounds gd its on the list

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Posh

Pen and paper for me all day. Don't wanna work then have to sit on a computer every night seeing who's paid and who hasn't. Who's next and so on.

 

Each day is written in a book that list of customers. The page is numbered and that number is put in diary. Come end of day when that days finished I go 6 weeks on in the diary and Mark the number in. So easy. Takes a minute. No having to sit at a computer for me.

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Shiny

since I started using Aworka cut out paper work....just mark off on my phone jobs done/paid ect...as I go along....get home on a night sync with iPad....job done relax feet up .....so so easy:)

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Diwrnach
Pen and paper for me all day. Don't wanna work then have to sit on a computer every night seeing who's paid and who hasn't. Who's next and so on.

 

Each day is written in a book that list of customers. The page is numbered and that number is put in diary. Come end of day when that days finished I go 6 weeks on in the diary and Mark the number in. So easy. Takes a minute. No having to sit at a computer for me.

With Aworka you click a button after each clean, the click synq when you get home if you want it on your PC, its 100 times faster than writing it down.

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Guest boarcity

i only look at George once a week,on a sunday eve is when i update it. i absolutely hate doing it, leaving it till 9 at night cos jus cant face it.

when iv finally done the update of my round ,takes an hour or two with a beer in between , and am ready to print off the worksheet for the week ahead ,then i find the fookin printers not printin right cos somebodys been printin dozens of glossy fotos of the dog and dudded the ink heads once more - i really go to pieces i kid u not .

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SPCleaning
i only look at George once a week,on a sunday eve is when i update it. i absolutely hate doing it, leaving it till 9 at night cos jus cant face it.

when iv finally done the update of my round ,takes an hour or two with a beer in between , and am ready to print off the worksheet for the week ahead ,then i find the fookin printers not printin right cos somebodys been printin dozens of glossy fotos of the dog and dudded the ink heads once more - i really go to pieces i kid u not .

 

Thought you said you didn't regret getting George Mr Boar?

 

In my intoxicated state last night, I downloaded George to have a look at it. Then after another glass of red I input a customer or two, just to see what it would look like you understand. As the wine flowed my fingers typed and, well I have a third of my customers on the system,........................Now, do I continue and try it out or not.

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Mwwindowcleaning

How do I get aworka, everytime I go to their page all it says is login, and password. I don't have an account so how do I get one?? I use George but sold quite a bit of the round and you can't remove more than one job at a time. New year, new system

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Guest boarcity
Thought you said you didn't regret getting George Mr Boar?

 

In my intoxicated state last night, I downloaded George to have a look at it. Then after another glass of red I input a customer or two, just to see what it would look like you understand. As the wine flowed my fingers typed and, well I have a third of my customers on the system,........................Now, do I continue and try it out or not.

i dont regret buying it , in fact i know without it id be lost at sea . my hating it all started from a casual comment my missus made ages ago one evening "u hate doing that dont you"

up till that point i never gave it much thought, after all its a part of the business ,a necessity . i even started thinkin of paying somebody,maybe have them do telesales AND george ,just to get the infernal george off my back

but i got a grip ,im on top of it , if i put my mind to it i can now do it on a friday evening ! - glance over at the missus and sneer " its all done ,simples!"

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Dave B

My spreadsheet works well

I print off whats due that week and send copy to my phone

Write on the spreadsheet on phone when it's done and who has paid and when next due (takes 2 seconds after doing a job)

10 minutes at end of week to update

Just email to myself and save on pc

It's just 1 file that keeps getting saved over old one and backed up on memory stick and phone for security

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Guest boarcity

one george tip i can give , to save on paper is to input each customer details in a much shortened form, e.g 31thrntnCl£8

 

this will then allow you to print off a whole weeks work with price on just 1 sheet of paper , easy to refer to on the street

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